Overview

Your organization may wish to restrict administrator accounts in terms of who can access particular settings or submitted data on a per form basis. Forms can be restricted by resources (form tabs) and privilege level, with access granted upon the following breakdown of criteria:

• If there are no access restrictions in place on the form, then global restrictions for the administrator as set up through Utilities > Admin Privileges are used.
• If the form has access restrictions applied and the currently logged in administrator is the form owner, then complete access to the form tabs is granted according to any global restrictions as set up through Utilities > Admin Privileges.
• If the form has access restrictions applied and the administrator trying to access is not the form owner, access is granted according the level of access applied to the group(s) that the administrator is within.
• If the form has access restrictions applied and the administrator trying to access the resource is not the form owner, and none of the groups that the administrator is within have access to the resource, but the administrator has requested specific access to the resource that has been granted, then the restrictions set up in Utilities > Admin Privileges are used.
• If the form has access restrictions applied and the administrator trying to access the resource is not the form owner, and none of the groups that the administrator is within have access to the resource and the administrator has not been granted specific access to the form resource, a request individual access link is shown, which can then be approved or declined by the current form owner.

Note: If an administrator has Change Ownership privileges applied, it is possible for them to take ownership of a form and have unrestricted access.